In a world where every second matters and safety is non-negotiable, traditional methods of managing employee transport just don’t cut it anymore. Spreadsheets, manual checklists, and verbal confirmations often lead to missed records, delays, and weak compliance.
Enter Smart24x7’s Bus Management System—a future-ready platform that combines real-time tracking with QR-based employee boarding and deboarding, ensuring accuracy, efficiency, and security.
Let’s explore the two innovative methods Smart24x7 offers for QR-based attendance and how each fits different operational needs.
Two Types of QR-Based Employee Boarding
1. Employee-Issued QR Code on ID Card
Each employee receives a physical QR code printed on their ID card. At the time of boarding or deboarding, they simply scan their card at the installed QR device inside the bus.
✅ Why it works best:
- Super-fast validation (2–3 seconds per employee)
- Works offline, ensuring reliability in low-network zones
- Minimal training needed—just show the card
- Blue-collar friendly—no smartphone dependency
- Prevents duplicate entries (reused codes are blocked)
2. Dynamic QR Code via Smart24x7 Employee App
Employees can also generate a dynamic QR code directly from the Smart24x7 Employee App. This code regenerates every 30 seconds for enhanced security.
Inside the bus, a QR device scans the app-generated code to validate the employee.
✅ Why it stands out:
- High-security dynamic codes reduce misuse
- Employees can access active trip details and ETA in real time
- Seamless integration with Smart24x7’s bus management software
- Ideal for tech-enabled, smartphone-friendly workplaces
- Duplicate use of the same QR code is denied automatically
How QR-Based Boarding Verification Works
The scanning device instantly verifies the QR code with three possible outcomes:
- ❌ Invalid or unauthorized code → Boarding denied
- ✅ Valid code → Boarding approved, employee status updated
- 🔄 Duplicate code detected → Boarding blocked to prevent misuse
Once validated, the boarding status is reflected in real time on the admin dashboard, giving complete visibility to operations teams.
Enhanced Employee Features with Smart24x7 Bus Management System
The platform isn’t just about boarding—it redefines the entire employee commute experience.
- 🚍 Real-Time Tracking – Boarding status updates instantly on the admin dashboard.
- 📲 Trip Visibility – Employees can view active trip details and bus ETA.
- 🗓️ Flexible Scheduling – Employees can schedule their pickup or drop timings.
- 🔄 Change Nodal Points – Employees can edit or update their preferred bus/shuttle boarding points.
- 🔐 Tamper-Proof Security – Duplicate or unauthorized entries are automatically blocked.
Why Choose Smart24x7 Bus Management Software?
Smart24x7 goes beyond simple boarding—it’s a complete bus management software designed for reliability, compliance, and scalability.
Key Benefits:
- End-to-end shuttle and bus automation for employees and admins
- Live dashboards with trip insights and boarding status
- Data-driven MIS reports for cost optimization
- SOS alerts and women safety features
- Vendor SLA monitoring and automated billing
- Easy deployment on existing fleets
Conclusion: Smarter Boarding, Safer Commutes
Whether through ID card QR codes or dynamic app-based QR codes, Smart24x7 ensures accurate, secure, and real-time employee boarding. With live dashboards, trip scheduling, and nodal point flexibility, the Smart24x7 Bus Management System is built to make corporate commutes smarter, safer, and more efficient.
Ready to transform your employee transport?
Explore Smart24x7’s QR-based Bus Management Software today and experience the future of secure corporate mobility.