Managing a workplace is no small task. From maintenance requests and asset tracking to vendor coordination and compliance, facilities teams juggle dozens of moving parts daily. But what if all these tasks could run on autopilot?
Enter Smart24x7’s Facility Management System—your one-stop platform for automating facility operations and unlocking serious cost and time savings.
If you’re still relying on outdated manual processes, spreadsheets, or disconnected systems, this blog is your sign to upgrade. Here’s how automation in facility management is transforming how organizations manage their spaces—and why Smart24x7 is the tool leading that change.
What Is a Facility Management System?
A Facility Management System (FMS) is a digital platform that helps organizations streamline, track, and automate everything related to workplace operations. Think of it as the command center for:
- Maintenance and service requests
- Asset and equipment management
- Space allocation
- Compliance and safety checks
- Vendor and staff coordination
- Utility tracking and optimization
With automation built in, an FMS doesn’t just record data—it acts on it, making decisions faster, workflows smarter, and teams more efficient.
Why Automation in Facility Management is a Game-Changer
Let’s be real: Manual facility processes are slow, error-prone, and costly. Here’s how automation in facility management flips the script:
Saves Time
Smart24x7 automates repetitive tasks—like scheduling maintenance, assigning service tickets, and tracking asset movement—freeing your team to focus on more strategic work.
Reduces Costs
From optimizing energy use to avoiding breakdowns with preventive maintenance, automation leads to direct savings across the board.
Minimizes Downtime
Get real-time alerts, predictive insights, and automated escalations that reduce delays and disruptions across your facility.
Centralizes Data
No more scattered spreadsheets or miscommunications. Everything from maintenance logs to vendor SLAs lives in one platform.
Boosts Compliance & Safety
Automated checklists and alerts help ensure inspections, audits, and compliance deadlines are never missed.
Say Hello to Smart24x7 – The Smartest FMS Around
Smart24x7 brings all the above and more under one sleek, user-friendly platform that works seamlessly on web and mobile.
Here’s what makes it the ultimate Facility Management System:
Automated Maintenance Scheduling
No more waiting for something to break.
Smart24x7 lets you:
- Set up preventive maintenance schedules
- Auto-assign tasks to available technicians
- Track progress in real-time
- Get alerts when issues escalate
The result? Less reactive chaos, more proactive control.
Asset Tracking & Inventory Control
Know where every piece of equipment is, how it’s performing, and when it needs servicin
Work Order Automation
Gone are the days of handwritten logs and back-and-forth emails.
With Smart24x7, you can:
- Raise, assign, and resolve work orders from any device
- Set automated approval flows
- Monitor SLAs and response times
- Keep everything transparent and trackable
Space & Utility Optimization
Manage floor plans, space allocations, and utility consumption from a single dashboard.
- Reallocate rooms based on occupancy
- Monitor energy/water usage
- Set alerts for abnormal consumption
- Track sustainability KPIs
Smart24x7’s automation helps reduce waste, cost, and carbon footprint.
Vendor & Staff Coordination
Collaborate with vendors, housekeepers, technicians, and facility staff in one place.
- Assign tasks based on role and availability
- Automate reminders and deadlines
- Rate vendor performance
- Store contracts and service records securely
Everything’s connected, so nothing falls through the cracks.
Real-Time Tracking with Geofencing
Know when technicians check in, track progress, and maintain accountability.
- Geofence areas like data centers, secure labs, or restricted zones
- Trigger auto-logs or alerts on entry/exit
- Improve safety and compliance for sensitive locations
This is next-level location-aware automation.
Incident Reporting & Emergency Handling
Let your team raise incidents from their phone in seconds—with pictures, descriptions, and urgency levels.
- Auto-assign incidents to the right person
- Send escalations if deadlines are missed
- Track issue resolution timeline
- Analyze root causes and patterns
Smart Dashboards & Analytics
Visualize everything—from KPIs to trends and anomalies.
- See maintenance frequency by asset
- Identify top trouble zones
- Track vendor response time
- Forecast upcoming expenses
Better insights mean smarter decisions.
Security & Access Control Integration
Smart24x7 integrates with access systems to manage:
- Employee check-ins
- Visitor access logs
- Restricted zone permissions
- Emergency evacuations
Keep your facility safe, compliant, and smartly secured.
Go Beyond Just Managing—Start Optimizing
The role of facility management has evolved. It’s no longer about just keeping the lights on—it’s about creating operational efficiency, employee satisfaction, and long-term savings.
By automating your facility operations with Smart24x7, you not only save time and money, but also future-proof your workplace.
Final Take
Whether you manage a single office or multiple corporate campuses, it’s time to ditch the manual grind and embrace intelligent automation.
With Smart24x7’s Facility Management System, you can automate everything from maintenance to incident tracking, giving you more visibility, control, and peace of mind.
Start saving time. Start saving money.
Start automating with Smart24x7.